CONDO ASSOCIATION COMMITTEES

Hal HildebrandtMost community associations have committees. Committees are established as advisors to the Board of Directors on specific areas of interest or concern to the Association. In most cases, the Board of Directors is empowered by the governing documents to create ad-hoc committees, such as Finance or Landscape. The purpose of each committee is to address specific issues of the Association and to provide recommendations to the Board of Directors. Unless permitted otherwise in the governing documents, committees are recommending bodies only.

The Board of Directors oversees the operations of committees, and from the recommendations received from committees, they make the final decisions. Membership in a committee is a great training ground for first time involvement with the Association. Typically in larger associations, the Board of Directors will rely heavily upon committee members to assist in the operation of the Association.

Once a committee is developed, it is important to establish operating guidelines which should include a meeting schedule, tasks and responsibilities, goals and objectives, reporting function, and leadership role. Listed below are examples of some common committees formed at community associations.

Architectural Control
Purpose: To preserve, enhance, and assure uniformity in the architectural aesthetics of the community by consistently applying the Covenants and Design Standards. The Architectural Control Committee develops and implements guidelines, reviews architectural submitting, and maintains records of architectural recommendations to the Board of Directors.

Communications 
Purpose: To provide information to the members regarding the actions of the Board of the Directors and other committees. The Communication Committee coordinates and/or assists in the development of the newsletter, flyers, websites, or other general publications.

Finance
Purpose: To ensure the Association’s financial transactions are handled in a timely and accurate manner consistent with generally accepted accounting principles. The Finance Committee develops and monitors the operating budget, maintains a schedule for reserve funding, and assists in the annual audit review process.

Hospitality and Welcome
Purpose: To welcome each new homeowner within the first few months of the new member moving into the community. The Hospitality and Welcome Committee should be the first contact the new homeowner has with the Association.

Landscape
Purpose: To assist the Board of Directors in the maintenance and enhancement of the grounds located in the common properties (open space, trails, lakes, streets, entrances). The Landscape Committee assists in the development of the maintenance contract and oversees the seasonal maintenance activities.

Neighborhood Events
Purpose: To promote community wide activities of the community such as Garage Sale, Halloween Party, Fourth of July Pool Party, Holiday Caroling Party, Community Decorating, Potluck Dinners, Dances, Recreational Sporting Events, etc.

Board MeetingSecurity/Neighborhood Watch
Purpose: To recommend procedures protecting the common property and develop a program that provides a visible presence in the community to reduce vandalism. The Committee recommends security measures and services to the Board of Directors during certain peak times of the year when additional protection is needed, such as at holiday times, summer season, or during community events.

Hal Hildebrandt is the founder and President of CMC – A Florida Condominium Management Company.

9 Comments

  1. Would like to know HOW MUCH an audit committee member is allowed to ask. We already know there are alot of financial issues in our condo. I have been allowed to be on the audit committee. If it only gived me the right to ask about last year, 07′, then I will be wasting my time. I need to be able to look at 06′ finacials. Please advise.. Thanks CB

  2. We have established ad hoc committees for our condo association for the purpose of advising the board members. It was on a volunteer basis. The problem is that former board members who were voted out of office appear to come to the meetings and cause disruption. Can we ask them to leave the committee or are we obligated to allow them to be a member of the committee?

  3. Im currently working on generating a security & screening committee roles and responsibilities. Any suggestions??

  4. Hello,

    I’m curious about the ARCHITECTURAL CONTROL… is this for OLD BUILDLINGS to do add-ons? Please advise.

    Thanks!

  5. Should board members, spouses of board members or signifcant others of board members be allowed to service on condominium committees?

  6. If I have one piece of advice to anyone who is thinking of buying a condo in Florida it’s DON’T DO IT!. The state is not consumer friendly, and laws protect unscrupulous developers who throw together shacks that you and your fellow suckers will have to pay dearly to maintain for many years. Florida laws are not created to help Floridians, but to help moneyed interests — buy your own single family home, and avoid associations altogether and you’ll be much happier and better off ecoomically.

  7. I need to know if the “architectual control” committee in my “villa” condo community, has the right, not to give permission to a homeowner who wants to expand a pine straw bed around a crepe myrtle tree in his front yard. I believe this should be a decision for the landscaping committee!!!! You see , we have a man who was our past president and now chairs our “architecural committee. This man has no taste, no class, and is a very mean sprited person. He and his 4 (four) buddies treats our homeowners like they own the whole damn 71 homes in our subdivision. My question is—-should not this decision be made by our landscape committee!!!!!!!!!! Not Architecural Committee. Please Help!!!! We need help soon!! Today is May 19, 2010.

  8. I heard through the grape vine that some condominium committees are required by Florida Statutes. Could you please advise which committees are required?
    And to answer Mary Rubin…no the committee can not dis allow you to place mulches in your lawn. I believe under FL law…the association has to allow you to xeiro scape because xeric landscaping requires far less water than sod, etc.

  9. Conflict of Interest ?

    I heard that committees consisting of a Majority of Board Members is a conflict of interest. For example, we presently have a committee assigned to deal with a specific project and report back on its recommendations. This committee consists of 3 Board Members and 2 Unit Owners. We feel it could be a conflict of interest since these 3 Board Members are totally in favor of having this project approved by the Board (regardless of cost) and then submitted to the whole association for a vote.by all the Unit Owners.

    Thank you for any input you have ion the subject. I coud not find anything specific in the standard Condo laws and Condo Guidebooks, etc.

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