While it is important. serving on the association’s board is time consuming and can often become frustrating. You have a multitude of issues competing for your attention – whether its adopting the budget, monitoring performance and renewing service contracts, insurance renewals, supervision/hiring and retention of employees or collecting delinquent assessments. Board members are also faced with the task of enforcing rules and regulations. How many times have you heard the following as a board member?
â€¢ “Rules Are Made to Be Broken”
â€¢”You Can’t Tell Me What to Do – Its My Property”
â€¢”Mind Your Own Business”; or
â€¢”I Don’t Care – You Can’t Do Anything About it Anyway”
Rules and Regulations set forth the standard of conduct expected of community residents. Rule enforcement preserves the aesthetic quality of the neighborhood, maintains order and enhances community living. Many people buy a condominium or a home in a neighborhood because they like the way the grounds look, the parking garage isn’t full of owner’s junk, paint isn’t peeling off the houses, people aren’t blasting their radios late at night and guests have to register at the entrance. However, they become annoyed or downright argumentative when the board instructs them to pressure clean the roof, turn down the radio at night, discontinue parking a truck on the property and to get rid of a dog or cat where pets are against the rules.
Rule violations bring on additional complaints from the compliant owners. Then you hear “why haven’t you done anything” or “when are you going to stop so-and-so from x, y or z”. Some boards give up after writing letters and issuing warnings thinking they cannot enforce the rules effectively, but that is not the case. With careful planning, careful rule making and a policy of consistent enforcement, owners are forced to comply with rules and, in many cases, must pay reasonable attorney’s fees and costs as a result. Here are some tips:
1.Document the violation;
2.Notify the owner of the offensive activity in writing (and tenant if applicable) and demand they cease and desist within a reasonable time and, should the violation continue, that legal action will be taken;
3.Cite to the section of the documents or rule being violated;
4.Issue a demand letter from the associationâ€™s legal counsel warning the owner (and tenant, if applicable) if the objectionable activity does not cease within a reasonable period, formal legal action to obtain compliance with the governing documents and for an award of attorneyâ€™s fees and costs will be taken;
5.Commence mandatory, non-binding arbitration to require the unit ownerâ€™s compliance if applicable; or
6.Commence an action in court (after demand for pre-suit mediation if applicable) seeking an order requiring that the non-complying and/or offensive activity cease and for an award of the associationâ€™s attorneyâ€™s fees and costs for bringing the action.
2010 changes to the condominium and homeowners’ association statutes provide for additional remedies. The association may levy fines and/or suspend use rights under certain circumstances.
If your rules are important then don’t be afraid to enforce those rules. If the rules are no longer relevant to your community, change the rules. Community association regulations are designed to change as a result of changes in the community. Some changes can be made at the board level while other changes require membership approval.